“Lighting the Torch of Knowledge”

Paperwork

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This page, Paperwork, demonstrates how an A 1 Tutors tutor must fill out the report cards and accounting sheets for several fictitious students during a particular month.

We require tutors with at least one active student to send us monthly mailings. The mid-month mailing, which MUST reach us by the 21st of the month, includes all checks, money orders, cash and credit card charges received for lessons taking place between the 1st and 15th of the month accompanied by a completely filled-out Mid-Month Mailing Accounting Sheet. The end-month mailing, which MUST reach us by the 6th of the following month, includes all checks, money orders, cash and credit card charges received for lessons taking place between the 16th and the last day of the month accompanied by a completely filled-out End-Month Mailing Accounting Sheet.

NOTE: We no longer accept payment by credit card. All payments must be by cash, check or money order. Therefore, we no longer use the third line (MC/Visa/Amex:) and the eighth column (Credit Card Amount) found on the Student Report Cards below. Future editions of the Student Report Cards will not include this third line and eighth column.

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This page covers the following topics:

• Peter Pupil -- Paid By Cash
• Emilio Estudiante -- Paid By Cash Or Credit Card
• Sam Student -- Paid By Check Or Money Order
• Tamara Tutee -- Paid By Cash, Check, Money Order Or Credit Card
• Larry Lerner -- Paid By Credit Card
• Fran Quitter -- Cancelled All Appointments
• Mary Weissnicht -- Lessons Never Began
• The Mid-Month Mailing Accounting Sheet
• The End-Month Mailing Accounting Sheet
• The A-1 All Subjects At-Home Tutoring Service Search Engine
• Hit Counter
• The Mid-Month Mailing Cash Accounting Sheet
• Messages
• Cartoon

Peter Pupil -- Paid By Cash     Top Of Page

Your first student for May 1995 was Peter Pupil whose family always paid you $40.00 per hour in cash. One and one half hour lessons were scheduled for the 1st, 3rd, 8th, 11th, 16th, 19th, 22nd and 31st. Since the parents cancelled the 3rd with sufficient advance notice, it's NOT on the report card. Since the parents cancelled the 19th WITHOUT sufficient advance notice but you DIDN'T collect the cancellation fee, it's NOT on the report card. Since the parents cancelled the 22nd without sufficient advance notice and you DID collect the $40 cancellation fee, it DOES appear on the report card. Since you believed lessons would continue in June, you checked the Yes box on line 2 after the words: Will Stud Continue Next Month? You skipped a single space and drew a line in that space to separate lessons of the first half of the month from those of the second half. Finally, you filled out the report card completely, including the totals in column 9 (Total For This Lesson) and on the bottom line (Totals).

In your May Mid-Month Mailing Accounting Sheet, you used the first line to report Peter's 4.5 hours and $180.00 in payments during the first half of the month. You deposited the $180.00 in cash payments for the lessons of the 1st, 8th and 11th into your checking account and included them in your own personal check #2134 reported on your accounting sheet.

In your May End-Month Mailing Accounting Sheet, you used the first line to report Peter's 4 hours and $160.00 in payments during the second half of the month. You deposited the $160.00 in cash payments for the lessons of the 16th and 31st and for the cancellation of the 22nd into your checking account and included them in your own personal check #2198 reported on your accounting sheet.

Emilio Estudiante -- Paid By Cash Or Credit Card     Top Of Page

Your second student for May 1995 was Emilio Estudiante whose family always paid you $38.00 per hour by cash or American Express credit card. Two or three  hour lessons were scheduled for the 3rd, 10th, 17th, 24th and 31st, none of which were cancelled. At the first lesson of the month (May 3), you saw the credit card used to charge lessons, made sure its number and expiration date matched those we'd given you to write on line three and had the card's owner sign after the words Auth Sig:. Since you believed lessons would continue in June, you checked the Yes box on line 2 after the words: Will Stud Continue Next Month? You skipped a single space and drew a line in that space to separate lessons of the first half of the month from those of the second half. Finally, you filled out the report card completely, including the totals in column 9 (Total For This Lesson) and on the bottom line (Totals).

In your May Mid-Month Mailing Accounting Sheet, you used the second line to report Emilios's 5 hours and $190.00 in payments during the first half of the month. You deposited the $76.00 cash payment for the lesson of the 3rd into your checking account and included it in your own personal check #2134 reported on your accounting sheet. You also reported a $114.00 American Express charge for the 10th. Since your personal check #2134 was actually for $256.00, $76.00 for Emilio and $180.00 for Peter, you'd think a comment in the Remarks column is needed to show how to apportion the money. However, no such comment is needed. Since $180.00 of your personal check is Peter's cash, subtracting $180.00 from $256.00 means $76.00 is Emilio's cash. Dividing $76.00 by $38.00 per hour means you were paid cash for 2 hours. Subtracting 2  hours from Emilio's 5 hour total means 3 hours were paid by credit card. Multiplying 3 hours by $38.00 per hour means a $114.00 charge to American Express. So, without any remark, it's obvious Emilio's $190.00 breaks down to $76.00 in cash and $114.99 in American Express charges.

In your May End-Month Mailing Accounting Sheet, you used the second line to report Emilio's 7 hours and $266.00 in payments during the second half of the month. You deposited the $190.00 in cash payments for the lessons of the 24th and 31st into your checking account and included it in your own personal check #2198 reported on your accounting sheet. You also reported a $76 American Express charge for the 17th. Since your personal check #2198 was actually for $350.00, $190.00 for Emilio and $160.00 for Peter, you'd think a comment in the Remarks column is needed to show how to apportion the money. However, no such comment is needed. Since $160.00 of your personal check is Peter's cash, subtracting $160.00 from $350.00 means $190.00 is Emilio's cash. Dividing $190.00 by $38.00 per hour means you were paid cash for 5 hours. Subtracting 5  hours from Emilio's 7 hour total means 2 hours were paid by credit card. Multiplying 2 hours by $38.00 per hour means a $76.00 charge to American Express. So, without any remark, it's obvious Emilio's $266.00 breaks down to $190.00 in cash and $76.00 in American Express charges.

Sam Student -- Paid By Check Or Money Order     Top Of Page

Your third student for May 1995 was Sam Student whose family always paid you $36.00 per hour in check or money order. One hour lessons were scheduled for the 1st, 4rd, 8th, 11th, 15th, 18th, 22nd, 25th  and 29th. On the 1st, you received check #172 for $36.00 to cover the 1st. On the 4th, you received check #175 for $36.00 to cover the 4th. On the 8th, you received a money order for $36.00 to cover the 8th. On the 11th, you received check #182 for $36.00 to cover the 11th. On the 18th, you received check #195 for $108.00 to cover the 18th ($36.00), the 22nd ($36.00) and the cancellation of the 15th ($36.00). On the 29th, you received check #199 for $108.00 to cover the 29th ($72.00) and the cancellation of the 25th ($36.00). Look closely at how the 15th, 18th and 22nd are written up. When I receive this report card, I won't conclude you submitted three separate checks, each with the number 195. Rather, I'll realize you sent just one check #195 for $108.00 (That's $36.00+$36.00+$36.00). Likewise, I'll realize you submitted just one check #199 for $108 (That's $72.00+$36.00) for the 25th and 29th). Since the parents cancelled the 15th and 25th without sufficient advance notice and you DID collect the $36.00 cancellation fee, it DOES appear on the report card. Since you believed lessons would continue in June, you checked the Yes box on line 2 after the words: Will Stud Continue Next Month? You skipped a single space and drew a line in that space to separate lessons of the first half of the month from those of the second half. Finally, you filled out the report card completely, including the totals in column 9 (Total For This Lesson) and on the bottom line (Totals).

In your May Mid-Month Mailing Accounting Sheet, you used the third line to report Sam's 4 hours and $144.00 in payments during the first half of the month which you received in the form of a money order and checks #172, #175 and #182.

In your May End-Month Mailing Accounting Sheet, you used the third line to report Sam's 6 hours and $216.00 in payments during the second half of the month which you received in the form of checks #195 and #199. You reported both cancellations, including the one from the first half of the month, on your end-month accounting sheet because you included the money for both in your end-month mailing.

Tamara Tutee -- Paid By Cash, Check, Money Order Or Credit Card     Top Of Page

Your fourth student for May 1995 was Tamara Tutee whose family always paid you $32.00 per hour by cash, check, money order or Master credit card. Lessons or various durations were scheduled for the 2rd, 5th, 7th, 10th, 12th, 13th, 17th and 24th, none of which were cancelled. At the first lesson of the month (May 2), you saw the credit card used to charge lessons, made sure its number and expiration date matched those we'd given you to write on line three and had the cards owner sign after the words Auth Sig:. On the 2nd, you received a money order for $64.00 to cover the 2nd. On the 5th, you received $40.00 in cash to cover the 5th. On the 7th, you were authorized to charge Mastercard $48.00 to cover the 7th. On the 10th, you received check #788 for $32.00 and $32.00 in cash to cover the 10th. On the 13th, you received check #792 for $80.00 to cover the 12th ($32.00) and the 13th ($48.00). On the 17th, you were authorized to charge Mastercard to cover the 17th. On the 24th, you received check #812 for $32 and were authorized to charge Mastercard $32 to cover the 24th. Look closely at how the 12th and 13th are written up. When I receive this report card, I won't conclude you submitted two separate checks, each with the number 793. Rather, I'll realize you sent just one check #793 for $80.00 (That's $32.00+$48.00). Since you believed lessons would not continue in June, you checked the No box on line 2 after the words: Will Stud Continue Next Month? You skipped a single space and drew a line in that space to separate lessons of the first half of the month from those of the second half. You filled out the report card completely, including the totals in column 9 (Total For This Lesson) and on the bottom line (Totals). Finally, you decided to send us the cash you received on the 5th and the 10th in the form of currency rather than by check or money order.

In your May Mid-Month Mailing Accounting Sheet, you used the fourth line to report Tamara's 7 hours and $224.00 in payments during the first half of the month. You reported a $64.00 check (#182) for the 2nd, a $48.00 Mastercard charge for the 7th, a $32.00 check (#788) for the 10th and an $80.00 check (#793) for the 12th and 13th.

In your May End-Month Mailing Accounting Sheet, you used the fourth line to report Tamara's 4¼ hours and $136.00 in payments during the second half of the month. You reported a $32.00 check (#812) for the 24th and a $104.00 Mastercard charge for the 17th and 24th. Since lessons won't continue during the next half-month, you wrote N in the Cont? column.

Before we leave Tamara, did you notice the discrepancy between the report card and the two accounting sheets. Her report card indicates she had 13½ hours for which you received $432.00. However, if you add the data on the two accounting sheets, you'll get totals of 11¼ hours and $360.00 in payments. Why does the report card show 2¼ hours and $72.00 more than the two accounting sheets?

The discrepancy is easily explained. Her report card indicates you received $48.00 in cash for 1¼ hours on the 5th and $32.00 in case for one of the two hours on the 10th. This totals $72.00 in cash for 2¼ hours. Since you decided to send this cash as currency rather than in your own check or money order, you used a second, separate accounting sheet to report it. So, in actuality, you'd have sent three May accounting sheets, not two: a Mid-Month Mailing Accounting Sheet, a Mid-Month Cash Accounting Sheet and an End-Month Mailing Accounting Sheet. You'd used the Mid-Month Cash Accounting Sheet to report the 2¼ hours and $72.00 in payments. When we combine the three accounting sheets, we'd have totals of 13½ hours and $432.00, removing the discrepancy between the accounting sheets and the report card.

Larry Lerner -- Paid By Credit Card     Top Of Page

Your fifth student for May 1995 was Larry Lerner whose family always paid you $34.00 per hour by Visa credit card. Two-hour lessons were scheduled for the 1st,  8th, 11th, 15th, 22nd, 25th, 28th and 29st. Since the parents cancelled the 11th without sufficient advance notice and you DID collect the $34 cancellation fee, it DOES appear on the report card. Since you cancelled the 28th, it doesn't appear on the report card. At the first lesson of the month (May 1), you saw the credit card used to charge lessons, made sure its number and expiration date matched those we'd given you to write on line three and had the cards owner sign after the words Auth Sig:. Since you believed lessons would continue in June, you checked the Yes box on line 2 after the words: Will Stud Continue Next Month? You skipped a single space and drew a line in that space to separate lessons of the first half of the month from those of the second half. Finally, you filled out the report card completely, including the totals in column 9 (Total For This Lesson) and on the bottom line (Totals).

In your May Mid-Month Mailing Accounting Sheet, you used the fifth line to report Larry's 7 hours and $238.00 in Visa charges during the first half of the month.

In your May End-Month Mailing Accounting Sheet, you used the fifth line to report Larry's 6 hours and $204.00 in Visa charges during the second half of the month.

Fran Quitter -- Cancelled All Appointments     Top Of Page

Your sixth student for May 1995 was Fran Quitter. On your April report card, you'd checked the Yes box on line 2 after the words: <